Records/Transcripts

Records

A student has a right to inspect and review his/her permanent student records. Such records may include identifying data, academic work completed, grades, achievement test scores, aptitude test scores, health data, teacher or counselor ratings and observations, and verified reports of serious or recurrent behavior.

A student who desires to inspect his/her records may do so by contacting the Registrar who will schedule such inspection. The student may challenge the accuracy of the records and the College will grant a hearing. Such a challenge should be directed to the Dean of Student Development.

Under the Family Educational Rights and Privacy Act (the “Buckley Amendment”), other persons will not be permitted access to such information except for school officials and teachers, parents of dependent students, representatives of the Comptroller General, state agencies needing information for audit, or persons holding a court order or subpoena. Each student file includes documentation regarding who accessed the file, when, and why.

To all other persons, the College may release only directory-type information indicating if the student is currently enrolled, the program in which enrolled, current name, address, and phone numbers. If a student does not desire the release of this information, the Student Development Office should be notified within 10 days of each year’s initial enrollment.

Record retention and disposal will follow the guidelines as stated in the North Carolina College System Record and Retention Manual.

Family Educational Rights & Privacy Act (FERPA)

The FERPA website provides information on the law that protects the privacy of student education records. With a student’s permission, the College will share the student’s records with the student’s parent (s), spouse, and/or other individuals the student may choose to designate. If a student would like to grant access to release his/her student record, the student will need to complete an Authorization to Release Student Information Form.

Transcripts

A transcript is an official record of coursework completed at the College and may include the credits transferred from other institutions. Effective June 1, 2023, the cost for printed or mailed official transcripts is $5.90 per copy and the cost for an electronic PDF of an official transcript is $6.90 per copy. Unofficial transcripts are free of charge. Requests for transcripts can no longer be made via phone, email, or FAX.

Requests for official transcripts can be made using one of the following options:

• Wilson Community College has partnered with National Student Clearinghouse to provide electronic processing and delivery of transcripts. Please note: This service is not available for coursework prior to 1984.
• In person at the Student Development Office located in F100 during hours of operation.
• Mail a Transcript Request Form to the following address:
  Wilson Community College
  Attn: Student Development
  P.O. Box 4305
  Wilson, NC  27893

*Please note that all mailed requests must include a check or money order made payable to Wilson Community College. In order to avoid processing delays be sure to complete the form in its entirety.

Requests for unofficial or Adult High School Diploma transcripts can be made using one of the following options:

• In person at the Student Development Office located in F100 during hours of operation.
• Mail a Transcript Request Form to the following address:

Wilson Community College
Attn: Student Development
P.O. Box 4305
Wilson, NC  27893

*Please note that all mailed requests must include a check or money order made payable to Wilson Community College. In order to avoid processing delays be sure to complete the form in its entirety.

Requests for official GED transcripts must now be made to the North Carolina Community College System.  Learn more information on requesting an official copy of your GED transcript.